A JOB OPPORTUNITY AT
GOPA Partners in Action for Change and Engagement (GOPA PACE) is a private organization based in Brussels since 1991 and member of the GOPA group, one of the world’s leading development consultancies. GOPA PACE is a leading consultant in the field of public diplomacy, communication and events with contracts that cover dozens of countries in Africa, Americas, Asia and Eurasia.
The GOPA PACE teams are a group of highly driven professionals dedicated to achieving the greatest impact through our projects across geographies.
A JOB THAT INSPIRES YOU
Job description
As Junior Project Administrator, you are responsible for administration and monitoring the contractual aspects of the projects in your portfolio.
You will work closely with the project teams and the financial controllers and report to the Head of ISU Unit.
Key responsibilities
Project contractual administration- You will draft, prepare, coordinate signature and ensure proper filing of expert and project staff Service Agreements and addenda under the guidance and instructions of the Project Managers.
- You will draft, prepare, coordinate signature and ensure proper filing of Service Provider and Sub-contractors’ Service Agreements and addenda under the guidance and instructions of the Project Managers.
Project administration - You will create vendors and purchase orders based on financial agreements provided by Project Managers and you will follow-up the approval procedures.
- You will submit and allocate project cost invoices based on signed service contracts and timesheets.
- You will follow-up on payments.
- You will report any potential issues you identify to the Project Manager in a timely manner and propose effective solutions.
Project documents administration- You will administrate project documentation and store required files on company server.
- You will support the project managers and financial controllers in the preparation of audit documentation.
Compliance:- You will ensure Compliance requirements are met for all the projects in your portfolio, in close collaboration with the Project Managers and the Compliance Officer.
- You will have close collaboration with Financial Controllers and Project Managers
- You will ensure that GOPA PACE Procedures are strictly adhere to at each step of the process you will initiate.
A BACKGROUND THAT CONVINCES US
Desired competencies and experience
- You have a first experience in an administration role,
- You hold a degree in Office Administration, Business or Law Administration.
- You have a genuine interest in GOPA PACE’s mission and recognise yourself in our values: honesty, empathy, professionalism, and dynamism.
- You are comfortable using new software and you have excellent knowledge of the MS Office suit, in particular Excel.
- You have excellent communication skills in French and English, both verbal and written.
- You are able to work in a team but also independently.
- You enjoy doing administrative tasks with sometimes tight deadlines.
- You pride yourself in delivering high quality work, that your colleagues can rely on.
- You enjoy following internal guidelines and procedures and you are able to make sure others follow the same guidelines and procedures.
- you are a true team player.
AN ENVIRONMENT THAT MOTIVATES YOU
What we offer
- A permanent contract.
- Flexible working hours with 2 days of remote working per week- after the first 6 months.
- In-house trainings for usage of all company systems and tools.
- A great place to work with a team of highly motivated professionals.
- The opportunity to work in a truly diverse and multicultural organisation helping to make the world a better place.
Location
This position is based in Skopje (North Macedonia Branch office).
About us
GOPA Partners in Action for Change and Engagement (GOPA PACE) is a global consulting firm that actively participates, since 1991, in international and bilateral projects that drive meaningful transformation and betterment in societies. GOPA PACE is more than just a name – it is a mantra. We are rooted in an unwavering belief in the power of partnerships. We thrive on forging connections with people and communities, using them as the springboard to enact positive and lasting change. Since 2013, GOPA PACE is a member of GOPA Consulting Group, one of the most impactful consulting groups in Europe.
