GOPA Partners in Action for Change and Engagement (GOPA PACE) is a private organization based in Brussels since 1991 and member of the GOPA group, one of the world’s leading development consultants. GOPA PACE is a leading consultant in the fields of public diplomacy, communication and events with contracts that cover dozens of countries in Africa, Americas, Asia and Eurasia.
The GOPA PACE teams are a group of highly driven professionals dedicated to achieving the greatest impact through our projects across geographies.
Administrative Assistant (Bucharest, Romania)
Bucharest
Full-time
Fixed-term
A JOB OPPORTUNITY AT
A JOB THAT INSPIRES YOU
As an Administrative Assistant, you will :
- Work under the guidance and direction of the Department Coordinator;
- Draft and submit requests for clarifications to contracting authorities regarding selection and eligibility criteria;
- Prepare and submit responses to clarification requests received from contracting authorities, for areas within the candidate's scope of work;
- Compile, organize, and verify all required documentation in line with formal submission requirements, ensuring accuracy and completeness within tight deadlines;
- Support the preparation of prequalification and tender submissions in collaboration with partner organizations, including tracking incoming documentation and following up on outstanding items;
- Conduct thorough reviews to ensure consistency, compliance, and quality across all submission documents, including legal and financial components;
- Apply final formatting to all documents in accordance with client specifications and prepare files for printing and submission;
- Ensure timely and secure dispatch of tender packages and track delivery to the intended recipients;
- Monitor and follow up on client communications and decisions, including correspondence with European Union institutions such as the European Commission, as required;
- Updating and maintaining internal databases and tracking systems related to technical projects;
- Ensuring the integrity and accuracy of data inputs while managing frequent updates across multiple projects;
A BACKGROUND THAT CONVINCES US
- Bachelor’s degree;
- Excellent command of English; knowledge of French is an advantage;
- Excellent verbal and written communication skills;
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and ability to work efficiently with PDF tools for editing, formatting, and combining documents;
- Strong attention to detail and commitment to high-quality standards;
- Ability to manage multiple tasks and priorities simultaneously in a fast-paced, deadline-driven environment;
- Proven ability to work effectively under pressure and handle time-sensitive assignments;
- Analytical skills, including the ability to assess the validity and accuracy of legal and financial documents;
- Highly organized and proactive approach to work and solve issues;
- Team player, comfortable in a multicultural and multilingual working environment;
- Familiarity with the Practical Guide on Contract Procedures for European Union External Action (PRAG) and project cycle management in European Union-funded projects is considered an asset.
AN ENVIRONMENT THAT MOTIVATES YOU
- A 6 months contract, with the possibility to extend
- 1800 EUR gross salary;
- Additional benefits such as transport and meal vouchers, early bonus, based on seniority and performance;
- Extensive training and opportunities for career growth in an international environment;
- Opportunities to work with leading international organizations and companies.
- Possibility for hybrid working arrangement (after the first 6 months).
About us
GOPA Partners in Action for Change and Engagement (GOPA PACE) is a global consulting firm that actively participates, since 1991, in international and bilateral projects that drive meaningful transformation and betterment in societies. GOPA PACE is more than just a name – it is a mantra. We are rooted in an unwavering belief in the power of partnerships. We thrive on forging connections with people and communities, using them as the springboard to enact positive and lasting change. Since 2013, GOPA PACE is a member of GOPA Consulting Group, one of the most impactful consulting groups in Europe.